Discussion on How to create HTML signature in Microsoft Outlook

August 31, 2010: 12:25 am
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August 19, 2010: 2:46 am
Nice blog, looking good. :)

July 22, 2010: 11:09 pm
That's absolutely brilliant, thank you. I used it to set up my DOOID signature. It worked fine for Outlook 2003. Using notepad as the txt editor didn't show an html option for saving but it did allow me to type that as the extension and save it that way. Thanks again

July 7, 2010: 1:02 pm
This is the same technique I stumbled into. Only thing you have to be obvious about is that you must use IE (otherwise you can't select the whole signature). If you use the signature for replies and forwards though, the reply wraps about the signature - doesn't go to another line. I've tried adding line breaks, paragraphs, and a div with clear: both. None of these techniques have fixed that issues. Any ideas? (We used to use have people add directly to their signature folder, but some had to show hidden folders and if they'd never created a signature before they don't have signature folder yet.)

July 7, 2010: 10:42 am
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June 21, 2010: 3:00 am
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May 28, 2010: 2:28 pm
I know this thread started a long time ago, but I was hoping someone could help me out. I have an html signature which I want to use in outlook and mac mail. Part of the signature is a picture that has a few hotspots on it that link to other pages (youtube, facebook). Problem is the hotspots only seem to work in a browser. Once in outlook or even a text editor that accepts html, the links are gone. Any ideas on how to fix that?

May 15, 2010: 8:36 am
Geetha's Gallary Ambur

April 8, 2010: 5:51 pm
Thanks for the tip! I am trying to implement a standard email signature for my company. Too bad we don't all have the same OS, email programs, or computers.

March 21, 2010: 4:03 pm
Sumit

March 21, 2010: 3:58 pm
Sumit Deb

March 16, 2010: 6:54 pm
This was very helpful...thanks!

March 4, 2010: 11:33 am
Thank you google and thank you Mr. angusman

February 18, 2010: 9:05 am
I need add my company logo my mail account

January 11, 2010: 10:40 pm
I found that when I changed to the 2003 word as my email editor, I too had lost my signatures. All I had at the bottom of my emails was a dotted line. I then right clicked onto that dotted line and it brought up a drop file. I then clicked onto 'email signature' then 'general' and selected 'none' for keep all formatting. I then opened a new email and there was my signature......

December 1, 2009: 4:20 pm
This is semi-complex is it possible to just put an html script at the end of an email?

October 8, 2009: 3:40 pm
Ok, I'm not the least bit computer savvy, but I've managed to create a signature with my company's logo w/ hyperlink to website via Microsoft FrontPage (Outlook takes me there when "advanced editing"). The logo and hyperlink work fine when composing new emails, but when I reply to or forward an email that has an attachment, I get a red X where the image should be. WTF??? I use Outlook 2000, if that helps. Any assistance would be greatly appreciated!

September 30, 2009: 4:20 am
This worked, thanks, but now I've made a new image with the same name to replace my first image, but it seems that I can't get Outlook 2000 to clear its cache. The new image is on my webserver and the old one has been deleted. Do you know a manual way of doing this? Thanks

September 15, 2009: 12:16 pm
Thank you, this worked!

September 10, 2009: 11:13 pm
thank you so much - i been trying to get my logo to work in outlook signature and you have solved the issue keep up the good work

September 10, 2009: 12:13 pm
Worked perfectly! Thanks :D

September 9, 2009: 6:00 am
Your directions were successful with the exception of maintaining the

in the body. https://www.universityhealthcenter.net/stationery/index.html I cannot seem to keep the text that would be written in the body of the email to stay off the left margin. Please advise.

August 18, 2009: 7:11 pm
great solution

July 23, 2009: 8:34 am
I am not familiar with the HTML file. All I want is to create my personalize signature with logo's and different text font and color.Please give me ways in more friendly approach. Take note that I am using Outlook 2000. Big Thanks!

July 14, 2009: 7:54 pm
Very easy to use! Thanks

July 6, 2009: 10:07 pm
My notepad does not give me an option to save in .html only .txt Thoughts?

June 24, 2009: 6:08 pm
I'm not clear on this... All I want to do is use a particular image (stored on my web server) as my signature. I don't want to attach the image, so I want to use HTML. But this method seems to just paste the image into the signature (same as inserting the image itself), not insert the HTML that calls up the image from my web serer. Hence, this method is still attaching the image to the email. Am I doing something wrong? Thanks.

June 17, 2009: 6:43 pm
I'm trying to insert a LOGO into outlook signatures...Outlook 2000. Any suggestions? Can do it 2003 and higher....but we have 2000

April 17, 2009: 8:42 pm
Thanks for the tutorial. One thing to note: It won't bring the format over correctly if you have CSS in your original signature file (like I did) I had to fix my font type, color, and sizes inside Outlook as it didn't bring the CSS info over unfortunately.

March 12, 2009: 2:08 pm
PERFECT!

February 16, 2009: 8:57 am
I have a sig in html with javascript for random text. it works fine in IE, but is not visible in Outlook. any workarounds?

February 13, 2009: 1:43 am
I was having this same issue in Outlook 2003 but I found out what I was doing wrong. When you create/edit your signature in Outlook (the Edit Signature dialog) you *think* it's a text editor where you paste in your html code (i.e. "...") but it's not! It's an html control that will simply display what you type. So if you type (or paste) in your html code it will show that. The solution, as some described above, is to display your html page in IE. With the html rendered you copy the page (in other words you are copying the signature as you want it to look like; not it's raw html code) then paste that into the signature editor in Outlook. The signature editor will render the html code properly and it should like they way you want it to -- you shouldn't see raw html within it. Once you've done this you're good to go. On a side note, how many years has MS been doing this? It's very sad that simple things like this are -- and continue to be -- such problems. Very sad indeed. Hope this helps someone!

January 30, 2009: 4:19 pm
For everyone who is having trouble with the red X's, try unchecking the box for "Use Microsoft Office Word 2003 to edit e-mail messages" located in Tools > Options > Mial Format tab. I was having troubles with text contained in marquees that would show as large red X's. Apparently when this is opened by Word, it has trouble with that HTML tag. Unchecking that box fixed the problem.

November 28, 2008: 3:24 am
Nice things.... Thanks

November 18, 2008: 12:24 am
I tried this...Itz working... But some problem in that.. The Html file that i added had some Gif Files..(Animations are there) But when i add it as my signature, the animatio property is not working... Now itz just like a jpg.... how to make my signature animated?

July 31, 2008: 6:48 pm
HOW DO I ADD LOGO.GIF IN OUT LOOK SIGNATURE TO DOWNLOAD FROM WEB SITE I WOULDNT LIKE TO ATTACH THE PICTURE ANY THOUGHTS

July 31, 2008: 1:07 am
hola a todos, mi problema es el siguiente, en mi empresa usamos la firma con el logo d la empresa y los datos, usamos outlook express y todo va bien, excepto que un compañero tiene microsoft outlook y ahi no me funciona la firma. Está realizada mediante codigo en html y llama a una imagen. Como podría lograr que me cogiese la firma microsoft outlook? Gracias por adelantado, un saludo.

June 12, 2008: 12:10 pm
I have an sig. in .BMP format. how could i add this sig. into the form of .HTML in Microsoft Outlook? sugest me please.

June 2, 2008: 11:28 pm
Thanks for the tip. This works with Outlook 2007 nicely Cheers, Jamie

June 1, 2008: 7:46 am
Thanks for those useful tips. I was looking for a tool to help creating signatures, and found this nice online generator

May 18, 2008: 4:20 pm
Hi, is there a way of writing JavaScript to the signature?. I have written a live clock and included at the bottom of my HTML signature, but when uploaded , the clock is static. Is there a setting I am missing? Thankyou

March 26, 2008: 9:27 pm
hello, I tried to put the signatures .. but its not work, is that because i\'m using outlook 2003 ? thanks

March 20, 2008: 11:03 pm
Thanks so much for your solution! I had been trying to get this working for a client for ages and all I could get was the text version of the HTML in the signature. Finally I came across your solution and now it is all sorted out. Phew! BTW, I couldn\\\'t get notepad to save in any format except .txt but it seemed to work fine anyway and this was with Outlook 2003.

March 15, 2008: 8:04 am
sorry! the formatting for the text should look like this WebView Designs Inc you need to remove the ? in the code

March 15, 2008: 8:02 am
Great help, I also had problems with the text but found some solutions. 1. Text can\'t use styles at all. You need to format text inline like this WebView Designs Inc 2.Don\'t use any HTML tags just and 3.If it still doesn\'t look right once you bring it in to Outlook do the following: create a new e-mail right click on your signature - go to e-mail signatures - select your e-mail signature - format it the way you want then select Replace to save your work. Also make sure to check your settings in Outlook - Options/mail format/html options unclick \"When an HTML message contains pictures...\" this will prevent your image from showing.

March 12, 2008: 10:26 am
Hi, I currently have 40 users with individual signatures on. I would like to add a extra bit onto each signature but would be getting updated every other week. Is there a way that i can have a section of the signature to be looked up from another area i.e. excel or internet? Thanks

February 18, 2008: 3:02 am
it works perfectly in the preview, but when making an email it shows only a few worsds, then below a large red “X”, then a large gap and a few more words!! any ideas?

January 29, 2008: 6:26 am
It works!!! Thanks very much!

December 17, 2007: 9:00 am
10x a lots. Its working very fine for me.

November 22, 2007: 2:09 pm
Hi there. I have an issue. First off, I have everything set to HTML as requested. The file has also been saved as an html. I feel like I\'m almost there, but I\'m missing a step. What\'s happening is: When I attach the signature (I\'ve already gone in and added the sig. via the \

September 6, 2007: 8:00 pm
hi i have a problem that seems to be the same as others however i can't seem to fix it. i have set my signature as a little html. Inside is a little gif of the company logo. However the logo wont appear unless i put this logo on a server and have the html call it, which i dont want to do because 1) i dont have a server and 2) i want it to be attached to the email so that it is alwayse shown. How can I have it sent attached to the signature with my email?

September 5, 2007: 1:30 pm
nice tip. tried it and it worked ok in the signature window. but when i compose a new mail, the sig doesn't display properly. i have my message format defaulted as HTML. any suggestions?

August 3, 2007: 10:38 am
Worked great for me in Outlook 2007 and in Hotmail. In many ways this solution should be obvious given that you can't directly enter HTML into Word but that you can cut/paste into it. Thanks!

June 26, 2007: 2:16 pm
With a lot of searching I found this on the internet. It solved the problem with images not showing properly. In my case with outlook 2003 the folder was 11.0 instead of 9.0. Hope this can help. https://www.tek-tips.com/viewthread.cfm?qid=1353596&page=8

May 7, 2007: 5:13 am
Hello Everyone. Im trying to adda a asignature to my company email. I use Lotus Notes. I did a nice gif with my name and company logo but when i add it to my signature it is sending it as an attachment. How could i make a gif image into html in order to send it as a signature and not as an attachment. Thanks in advance for your help.

April 27, 2007: 1:14 am
great tip!! having some troubles though - it works perfectly in the preview, but when making an email it shows only a few worsds, then below a large red "X", then a large gap and a few more words!! any ideas? Cheers!

April 27, 2007: 1:04 am
Incredible tip - thankyou hugely :-) unfortunately it doesn't quite work for me with what i am using - it shows itself perfectly working with the correct parameters in the signature preview box, but when i have opened a new mail it only comes up with a few words, a small gap then a large red "X", then a large gap and only a few more words!! any ideas?

April 25, 2007: 9:05 pm
I have wrote a book in yahoo note pad now i need to transfer it in to html and get it out of note pad , i have no clue how to do this . help

April 4, 2007: 9:19 am
Use inline styles.

April 3, 2007: 3:39 pm
Thanks for the tip. Do you know if there is a way to use style sheets? I am trying to have the font appear as Helvetica and then if the user does not have it, I would like it to appear as Arial. Thanks!

February 22, 2007: 5:44 am
I made the misstake of ccliccking 'view source and then copying it... just press ctrl A, ctrl C

January 3, 2007: 3:37 pm
Awesome, got it to work for me...however how do I change the hypertext to my email address and not my file host.

December 13, 2006: 11:47 pm
having similar probs to most of u here. Signature is in HTML but sometimes attached pic (which is hosted on work server) is sent in the emails as an attachment and sometimes wont appear all together. Any ideas? Really getting annoying!

December 6, 2006: 8:43 pm
Thanks for the tip. I have tried this and it somewhat works for me. I am using Outlook 2003, so maybe thats why i have a problem. I have completed all of the steps as mentioned above, but when it comes to opening a new message, the signature is stuck at the top of the space where I can compose the message and wont move down, even with a few presses of the enter key. So my message text is writing over the top of the signature. Anyone have any idea of why??

October 6, 2006: 10:19 am
Great tip - worked well; especially with Open Office Writer. Thank you

August 21, 2006: 8:58 am
Using this, thanks for the tip!

August 8, 2006: 10:18 am
I've been using a jpg of a user's biz card, and it works fine, but then at some point it stops working. Just wondering if there's a way to secure this signature so that if you are downloading pictures/html automatically (vulnerability city!)it can't alter this sig?

June 20, 2006: 1:12 pm
Check my comment above. You can always Insert-Signature to add your signature (while in HTML format).

June 20, 2006: 12:45 pm
We're creating an Outlook signature with a jpeg of our logo. All is well until we attempt to reply to one of these e-mails or forward -- the logo drops off and shows >. Any ideas?

May 31, 2006: 5:10 am
Check in your Options/Mail Format to ensure that you are configured to send mails in HTML format.

May 31, 2006: 1:15 am
I tired. Inside the signature preview, it is working fine. But when it comes under the new mail I compose, its not showing properly. Should I need to enable something in the outlook new mail window? Email me if you can solve this issue. Thanks.

March 10, 2006: 1:32 am
Hi I tried making a htnl signature with images and company logo but putting the html file in the signature folder of microsoft outlook in windows. It worked fine and I could see the signature perfect my problem is that the signature does not auto check the spelling while typing in the area which is provided between the company logo and the signature below. i.e. like how it use to show the red line below the spelling mistake. So please let me know if there's a solution for this. Email me if you find anything.

February 24, 2006: 1:11 am
Thanks for the tip.

February 23, 2006: 11:14 am
for those who have messages appearing in text format. Make sure you configure your mail to HTML format. how? click tools>options>Mail format>message format> HTML goodluck!!!

June 8, 2005: 9:51 am
Worked for me. Thank you for the post. I even managed to make the signature look correct when I convert emails to plain text. Another trick is to force fonts to be in px sized fonts as resizable fonts can be damaged by other people's html emails. Sigh, I almost never use px sized fonts as I prefer my text to be resizable. Too bad this portion is affected by other people's default font settings.

March 29, 2005: 3:43 pm
Outlook doesn't directly allow selecting html file, which is why I wrote the faq in the first place :) The trick is in steps 3-6. It does allow cut-n-paste of html text from IE in the signature box. And after pasting you will be able to see your HTML signature. Please verify that everything mentioned has been done exactly. If you are seeing html signature in the siganture box and text siganture in new email that is because your default email format is text. Remember I tested it only using Outlook 2000. For other versions your mileage may vary.

March 27, 2005: 5:23 pm
I tried it, but I'm still getting the TXT form of the HTML in the message instead of the rendered HTML (and Yes I selected HTML as the default format). I noticed that, if I try to use a file as the signature as Microsoft recommends, Outlook will not let me select an HTML file, only TXT files are allowed. When I click on the HTML file in Microsoft Explorer it correctly opens in Firefox and is rendered as HTML. Is there any other trick to force Outlook to render the text as HTML?