Sample Job Applicant Rejection Email

Subject: Your Application for [Position Name] at [Company Name]

Dear [Name of Applicant]:

We appreciate you applying for the position of [Position Name] at [Company Name].

Unfortunately we interviewed many applicants in the job search process and hired another individual whose credentials and qualifications were better suited for our needs.

Thus we will not be offering you the position, but thank you for your interest.

If a need arises for us to contact you in the future, we will do so and you have our continued good wishes.

Very truly yours,

[HR Person Name]
[Position]

Note: The above template has been adapted from FindLaw template.

What is does it makes the candidate feel good even though he has been rejected. It doesn’t burn the bridge as they say. It may or may not contain a white lie that you already filled the position.