How to create HTML signature in Microsoft OutlookBy Angsuman Chakraborty, Gaea News Network
Tuesday, March 15, 2005
Email signature are by default text messages. However I wanted to create HTML signature (see below) for my email messages. The procedure is supported but not at all straighforward.
- Go to Tools/Option/Mail Format and set Send in this message format to HTML.
- Create a file with .html extension in notepad containing your only HTML text (don’t bother about making it correct HTML) and save it. Remember to set Save as Type to HTML
- Open it in Internet Explorer and copy it to clipboard using Ctrl-A Ctrl-C after first clicking within the explorer. Now the HTML is copied in proper format to clipboard.
- In Microsoft Outlook go to Options/Mail Format/Signature Picker and click on New.
- Choose a name for your signature (any name is fine) and click Next.
- Paste your signature in the box provided using Ctrl-V.
- In Tools/Options/MailFormat ensure that your signature name (chosen earlier) is selected as Use this signature by default.
- Test by creating a new email and verifying that the HTML signature is actually included in the created email.
Note: In case of any problems read the instructions carefully again. The instructions are for Microsoft Outlook 2000. If you have a different version adjust accordingly.
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